Tabard Inn Policy Page

Reservations and Deposits:

This policy page and a “Reservation Confirmation” form must be signed and returned to the Special Events Office via fax: 202-785-6173 or email: specialevents@tabardinn.com to confirm your event date. No reservation is processed until the forms are received. A deposit equal to the room rental fee is due at this time, either by check or credit card. Please include a copy of DC sales tax exemption status at this time. An email confirmation will be sent once deposit is taken and the reservation has been processed.

Guarantee:

If the event is cancelled up to four weeks before the event, the Tabard will refund the full deposit. If the event is cancelled less than a week before the event date, you will be charged for estimated food cost. If the event is cancelled less than 48 hours before the event date, you will be charged for the full estimated cost.

Time Limits:

Daytime events are contracted for three hours unless otherwise stated. Evening events are contracted for up to six hours unless otherwise stated. Any events lasting longer than the contracted time will be charged $100 per hour (minimum one hour). The earliest an event may begin is 9:00 AM - and all events must end, with rooms vacated, by 11:00 PM.

Room Setup:

A $50 taxable setup fee applies for each of (but not limited to) the following: 24 guests or less, wedding ceremonies, and “dual setups.” The set up fee is $75 for parties of 14 or less, and $100 for parties of 5 or less. Please note that clients are not permitted to move any furniture or fixtures in the rooms, or sprinkle confetti/flower petals. Any damage to the event room will be charged to the credit card on file at the General Manager's discretion. Any personal items brought to use during the event must be removed at the end of the event. All remaining items will be donated, or otherwise disposed of, after one week.

Event Details:

The cost of renting the rooms includes the setup and breakdown of the space. For plated meals, the Tabard Inn provides and sets menu cards, place cards, and votive candles at no additional charge. We provide menu cards for receptions and buffet meals, as well. Outside vendors are welcome. If you require additional set up services, there is a taxable service charge of $25 per hour (minimum one hour) charged to your bill. These services include (but are not limited to) arranging flowers/centerpieces, assembling guest favors, and arranging place cards for assigned seating.

Food Orders:

All groups for plated meals of 15 people or more are required to preorder a menu. A final food and beverage order with the selections for each course, and amount of each entrée (in the form of place cards - to be provided), are required no later than one week prior to the event. Food orders for all other types of events are also required no later than one week prior to the event.
Please note: guests for plated meals do NOT choose entrees the day of the event- you must submit all entrée selections one week in advance.

Beverages:

A tended bar with wine, beer, sodas, juices, and mineral water is setup at every event. All beverages are tallied as consumed and added to the host’s final bill. The addition of a full liquor bar set up is available, with prior arrangement, for a $75 fee; pricing is based on the restaurant’s current prices. The Tabard Inn does not permit any outside beverages to be opened at events, unless approved in advance by the Event Director.

Final Payment:

A contract listing the estimated cost will be provided approximately one week prior to the event, after a final order is submitted. Signatures and payment preferences are required on this contract at least 72 hours in advance of the event. Final balances are not due until the end of the event, and will include a customary 20% taxable service charge and applicable sales taxes.